TGS Commons

Reserving TGS Commons

TGS Commons may be reserved by TGS-affiliated graduate student and postdoctoral organizations for University-related meetings and events, as well as by campus partners in direct support of graduate students and postdocs. The meeting or event must be intended for TGS students and/or postdoctoral scholars.

• To reserve TGS Commons, requestors are required to complete the TGS Commons Reservation MachForm. Please make sure to read the TGS Commons Rules and Regulations.
• Reservations can only be requested for the current quarter. Forms that include dates outside the current quarter may be returned.
• Completed forms must be submitted at least one week in advance to The Graduate School at tgs@northwestern.edu.
• If the reservation request is approved, you will receive a confirmation email from the 25Live Scheduling System. If the reservation request is not approved, you will receive a follow-up email from The Graduate School.
• Reservations are non-transferable; only the organization listed on the TGS Commons Reservation Form may host an event in TGS Commons during the requested time.
• If you need to cancel or reschedule your reservation, please notify The Graduate School at tgs@northwestern.edu.

Questions?

For additional questions, please email tgs@northwestern.edu or call TGS at 847.491.5279.

Policies

• TGS Commons may be reserved by TGS-affiliated graduate student and postdoctoral organizations for University-related meetings and events, as well as by campus partners in direct support of graduate students and postdocs. The meeting or event must be intended for TGS students and/or postdoctoral scholars.
• When reserving TGS Commons, you will be asked to provide contact information for one additional individual who will help with clean-up. (Please note that vendors are not responsible for clean-up.)
• A chartstring is also required in case Facilities services are needed after your event. Chartstrings will only be used if the space is not left in proper condition.
• The room is accessible by Wildcard scanner. Please visit the space in advance to confirm your Wildcard access. If you do not have access, email tgs@northwestern.edu before your event date. On the day of your event, contact Facilities for assistance.
• All doors must be securely closed before and after the event. If the door remains open during the event, it must be monitored.
• Food and drink are allowed during your event. Please ensure that all food, napkins, utensils, plates, cups, etc. are properly disposed of before leaving TGS Commons.
• Alcohol is only allowed with reservations and permission from TGS, as well as confirmation from the group that the University Liquor Policy will be followed. Alcohol may only be served by licensed bartenders hired by a Northwestern preferred vendor.
• Please leave the room in the same clean condition you found it. Please clean all surfaces that have been used for eating and/or food preparation.
• If the garbage and/or recycling cans are full, contact Facilities at 847.491.5201 and ask that the bins be emptied after your event.
• If you move the furniture, please return it to its original location before you leave.
• If any furniture or equipment is damaged during your event, The Graduate School must be notified immediately via email at tgs@northwestern.edu.
• The Graduate School is not responsible for lost or stolen items.
• Reservations are subject to change at the discretion of The Graduate School. TGS-sponsored events may be given priority when needed.
• Reservations are non-transferable; only the organization listed on the TGS Commons Reservation Form may host an event in TGS Commons during the requested time. If you need to cancel or reschedule your reservation for any reason, please notify The Graduate School at tgs@northwestern.edu.

Failure to follow these policies may result in not being able to reserve TGS Commons in the future.