Summer Language Grant

The Summer Language Grant (SLG) assists PhD students with expenses related to language training during the summer for their research.

Grants are made to help defray expenses incurred pursuing language instruction not available at Northwestern during the summer session.  Applicants should exhaust efforts to address needs locally or through the Traveling Scholar Program or the Chicago Metropolitan Exchange Program. See also the policy on taking courses at other universities. Summer Language Grants may not be used for language study at Northwestern.


Monday, January 28, 2019, 11:59 pmLetters of recommendation are due by Thursday, January 31, 2019, 11:59 pm.

Applicants are notified in early March 2018.


  • Must be a PhD student in good academic standing planning to register for summer quarter.
  • Students are eligible for a maximum of two Summer Language Grants over the entire course of study in The Graduate School.
  • First-, second-, and third-year PhD students in social sciences and humanities programs in the Weinberg College of Arts and Sciences, the School of Education and Social Policy, the School of Communication or the Bienen School of Music are eligible to apply for the Summer Language Grant.
  • Prior to the beginning of the award period, the student must have completed at least three quarters of full time, full tuition registration toward the PhD degree in The Graduate School. 
  • Although formal coursework in the target language is not a prerequisite, students are expected to have made all reasonable efforts to exhaust opportunities for study in the Chicago region before making an application. 


The maximum award amount is $2,000. It is the student’s responsibility to work with the home department on payments/reimbursements according to the University's policies on travel and expense reimbursement. Awards are for the summer term only and funds must be expended by the end of the fiscal year. These awards may not be granted for retroactive payments and may not be deferred. Unused funds will not be available to students who depart the University or after the end of the award period.

Review Process and Criteria

Applications are reviewed based on:

  • The relevance of the proposed language to the applicant's academic program
  • The applicability of the proposed language to the student's research or proposed research
  • The non-availability of formal study in the proposed language at Northwestern and/or in the Chicago area
  • Prior study, if any, of the proposed language or related languages
  • The quality and breadth of the applicant's preparation and the potential or demonstrated productivity of the applicant

Application Instructions

The application form must be submitted along with the following materials via The Graduate School online grant/fellowship application tool.

1. Budget

Itemize the estimated expenses using the budget worksheet. Budget worksheet must be saved as a PDF in order to upload to the online grant/fellowship application tool.

  • Allowable Costs:  Educational expenses (tuition, fees, books, etc), living expenses incurred while attending an institution outside the Chicagoland area during the summer session; travel expenses to and from the educational institution outside of the Chicagoland area.
  • Non-allowable Costs: Retroactive charges for expenditures incurred or committed prior to review and approval of the application; per diem for meals. 

2. Curriculum vitae

3. Unofficial Northwestern transcript (PDF)

4. Letter of recommendation from your adviser

Letter should explain why language instruction is necessary and why it must be undertaken outside of Northwestern or the Chicagoland area.  

When submitting the application via the online application tool, applicants will invite a faculty member to submit a letter of recommendation. (Note: Faculty member must be invited using their primary Northwestern University email address and will only receive the letter request once the application is fully submitted.) Applicants should notify the intended letter-writer in advance of entering their name in the online application tool.  Applicants can check the status of the recommendation letter or change the recommender via the online application tool.  Although the deadline for SLG applications is on Monday, letters of recommendation can be submitted through Thursday.