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TGS Virtual Recognition Ceremony FAQs

Is The Graduate School hosting an in-person hooding ceremony this year?

Due to the COVID-19/Coronavirus pandemic, The Graduate School has canceled our in-person hooding ceremony originally scheduled for June 18, 2020.

When will The Graduate School’s virtual recognition ceremony take place and how can I access it?

We will provide additional details soon, but our virtual recognition ceremony will coincide with the University’s Commencement experience that starts at 11:00 AM CST on Friday, June 19, 2020.

Participants

Who will be included in The Graduate School's virtual recognition ceremony?

We will automatically recognize all PhD and MFA graduates from the following schools and programs, who completed their degrees in September 2019, December 2019, March 2020, and June 2020 and would ordinarily be invited to participate in our in-person hooding ceremony:

  • Feinberg School of Medicine
  • Kellogg School of Management
  • School of Communication
  • Weinberg College of Arts and Sciences
  • TGS interdisciplinary programs

PhD graduates from the School of Education and Social Policy (SESP), the McCormick School of Engineering and Applied Science, and the Bienen School of Music are included in the virtual ceremony plans of these partner schools.

I will graduate in Summer (September 2020). Can I participate in the virtual recognition ceremony?

Summer (September) 2020 graduates will not be included in the virtual recognition ceremony due to the deadlines that are in place to create a virtual platform.

PhD and MFA students who will graduate in Summer (September) 2020 will be invited to participate in The Graduate School's 2021 in-person hooding ceremony.

What about non-MFA master's students?

TGS master of arts (MA), master of science (MS), and master of public health (MPH) graduates should check with their respective schools or programs for their virtual ceremony details.

Do I have to register for The Graduate School’s virtual recognition ceremony?

No registration is necessary to be recognized in our virtual ceremony.

What will the virtual recognition ceremony include?

The Graduate School, in coordination with the virtual ceremony plans of our partner schools, will provide pre-recorded speeches and a slideshow of graduates' names and programs. A hooding experience will not take place during the virtual recognition ceremony. Details are still taking shape and we will share more information soon.

Will my faculty adviser or mentor be included in the virtual recognition ceremony?

Faculty members will not be part of the virtual recognition ceremony.

Why isn't TGS hosting a virtual hooding ceremony?

No virtual ceremony can capture the significance and recognition of being hooded by a faculty adviser or mentor with loved ones and colleagues present to celebrate. Therefore, a hooding experience will not take place during this virtual recognition ceremony.

Can I participate in The Graduate School's 2021 hooding ceremony?

Yes, we will invite 2019–20 TGS PhD and MFA graduates to join our 2020–21 TGS PhD and MFA graduates in person at our annual hooding ceremony in June 2021. This ceremony will be held in a venue sufficiently large enough to accommodate additional graduates and their guests.

The link I had to the Intent to Participate form is no longer working. What do I do?

We have disabled the Intent to Participate form since we are no longer hosting an in-person ceremony. You do not need to register for our virtual recognition ceremony.

Regalia

How should I wear my regalia?

Please see our hooding instructions for an example of how to properly wear your regalia. 

Image provided by University's regalia vendor.

Am I eligible for free souvenir regalia from the University?

TGS graduates who completed their degrees in September 2019, December 2019, and March 2020—plus those who filed an application for degree by May 1, 2020 and have an anticipated graduation date listed in CAESAR of June 2020 and would ordinarily be invited to participate in our in-person hooding ceremony—are eligible for free regalia.

Eligible graduates who would like to order free souvenir regalia must complete this order form on the Northwestern Bookstore’s regalia ordering page by 11:59 PM CST on May 10, 2020. If you encounter an error when placing your order, please email the Commencement Office directly. You can also email TGS events & outreach manager, Victoria Williams, for assistance.

What does the souvenir regalia package include?

The master's package contains the gown, cap, hood, and tassel. The doctoral package contains the gown, tam, hood, and tassel.

What is the difference between the free souvenir regalia and the fine quality doctoral regalia available for purchase?

The souvenir regalia meets all of the traditional requirements of doctoral regalia, but it is made of a lightweight fabric. The cost of the souvenir doctoral regalia is approximately $80 and the University will pay that cost plus shipping. 

Graduates also have the option to purchase fine-quality doctoral regalia, which is substantially more expensive than the free souvenir regalia, but intended to last for years to come.

Do I have to return the souvenir regalia?

No. The University is purchasing and shipping souvenir regalia for you to keep. It does not need to be returned.

I thought the University was paying for my souvenir regalia. Why am I being asked for my credit card on the Norris Bookstore website?

The University is paying for one set of souvenir regalia and domestic or international shipping for that package. You should only be asked for a credit card if you order items in addition to the souvenir regalia package. Please review your order and make sure you have chosen the souvenir regalia package. If you have chosen to order additional items, you can pay for those with your credit card in the same transaction.

When I try to log into the regalia ordering system, I get an error message that says, "Please Contact University Support." How do I get help?

Graduates may get this error message for a variety of reasons. Please contact the Commencement Office for assistance with troubleshooting. You can email them at commencement@northwestern.edu or call 847.491.3600. 

Please note you can only log into the regalia ordering system once. If you close out the window, you must contact the Commencement Office to have your account reset.

Please also make sure you enter your NetID to access the regalia ordering system. The most common format of a NetID is a combination of three letters (often related to your name) and three or four numbers. Your NetID is different from your seven-digit student number.

My NetID is deactivated because I graduated earlier in the academic year. How can I order regalia?

You do not need an active NetID to order regalia. Please make sure you correctly enter your former NetID to gain access.

I started to order my souvenir regalia, but I closed the window and now I can't get back into the system. How do I get help?

Students can only enter the regalia ordering site once. If you close the window before your transaction is complete, you will be locked out of the system. You must contact the Commencement Office to have your account reset so you can get back in.

I'm a faculty member. Do I need to wear regalia for the virtual recognition ceremony?

Faculty members will not need regalia for The Graduate School's virtual recognition ceremony and will not be on camera. The virtual ceremony will include pre-recorded speeches and an individual recognition slide for each graduate.