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Tuition Expense Encumbrances are here

Modified: September 30, 2014
  • Beginning September 17, 2014, tuition expense commitments entered as awards in SES for 14/15 have been encumbered in NUFinancials and appear on all NUFinancials reports in Cognos BI where encumbrances are shown.
  • Tuition encumbrance details for each chart string, including student information, will be available via GL008 drill.  Currently, if you have access to salary drill down, you will have access to view the tuition data in Cognos. 
  • Please note there will be a two business-day delay between award entry/edit in SES and appearance on encumbrance reports (e.g., awards entered on a Monday would not show in Cognos BI until Wednesday).
  • The encumbrance will only appear until the end of the current budget period on a sponsored project even if the award was entered beyond it.  Once the budget period is extended, any funding entered for subsequent quarters will then be encumbered if the funds have not been expensed.
  • Additional details, including screenshots of the GL008 and GL059 reports, are available in the FFRA Digest (attached) and on the FFRA Announcements website: http://ffra.northwestern.edu/announcements/tuition.html.  There may be a few hiccups in the beginning, so please contact the FFRA Helpdesk with anything that looks unexpected.  Screenshots, PDFs or Excel would be helpful to include.
  • Please share this information with your staff and/or faculty who work with student funding or faculty financial projections. 

Tuition Encumbrances Details and Report Screenshots 

Faculty and Staff