Please see below for guidelines for your report to Penny Warren.  Send the report as an email attachment to p-warren@northwestern.edu, and remember to copy your liaison. Please do not hesitate to contact  the Office of Student Life and Multicultural Affairs if additional information is needed.
 

Year-end reports from Community Building Proposal projects are due by May 31; interim reports are due February 15 of each year.

"This work is closely modeled after MIT's Graduate Student Life Grants process (http://web.mit.edu/gso/community/grants.html)."

All reports should begin with the following information:

SOFO Account #

Title of proposal

Name of group or individual

Contact information (all three required)

• telephone
• email address
• mailing address

Name of project advisor (if applicable)

Date submitted

Please choose the most appropriate type of report:

Community Building Proposal reports

Interim progress report should (Your project is not yet finished, so you're not ready to do a final report)

Final progress report (You are finished with your project)

Final project report and request for another year of funding (Your project has already been funded for one academic years and you would like to run this program for another year)

Interim progress report should:

• Describe briefly the work you accomplished based on this proposal. What did you do? If the work is still in progress, what remains to be done? What is your timeframe?
• Describe the impact of your work in quantitative and qualitative terms. We really do want to hear how many people were involved as well as how your work was received. Consider the following variables: demographics (number of participants in each relevant group such as graduate students, service providers, implementers, facilitators, other constituencies); measurable outcomes; sample comments from participants, outside observers; other tangibles, intangibles.
• Include a record of your expenses to date, listing the amount funded and your expenses.   Was this budget adequate? If not, why did expenses exceed your budget? Do you have any funds remaining?  

Final progress report should:

• Describe briefly the work you accomplished based on this proposal. What did you do?
• Describe the impact of your work in quantitative and qualitative terms. We really do want to hear how many people were involved as well as how your work was received. Consider the following variables: demographics (number of participants in each relevant group such as graduate students, service providers, implementers, facilitators, other constituencies); measurable outcomes; sample comments from participants, outside observers; other tangibles, intangibles.
• Include a record of your expenses to date, listing the amount funded and your expenses. Was this budget adequate? If not, why did expenses exceed your budget? Do you have any funds to return to The Graduate Schoolt?
• Do you consider your work a success? If so, why? If not, why not? What would you do differently? What have you learned in the process? Is the activity reproducible? Scalable?
• Add any comments you may have about the proposal process itself.

 Final project report and request for another year of funding should:

• Describe briefly the work you accomplished based on this proposal. What did you do? What remains to be done, if anything? What is your timeframe? 
• Describe the impact of your work in quantitative and qualitative terms. We really do want to hear how many people were involved as well as how your work was received. Consider the following variables: demographics (number of participants in each relevant group such as graduate students, service providers, implementers, facilitators, other constituencies); measurable outcomes; sample comments from participants, outside observers; other tangibles, intangibles. 
• Budgeting: Include a record of your expenses to date, listing the amount funded and your expenses. Was this budget adequate? If not, why did expenses exceed your budget? Do you have any funds remaining?   Important: Identify any funding partners who might share the future expenses of this project, or explain why the grants are the only viable funding source. 
• Describe any key learnings about how to make this project a success, and what this means for next year and the future.   Describe your plan for leadership stability for this project. Detail any programmatic changes you would like to make. 
• Make the case!

Please add any comments you may have about the funding process.