• Twitter()
  • Facebook()
  • Print this Story
  • Email this Story
Text Size AAA

Upcoming TGS Financial Aid Processing Deadlines and Key Dates for Fall 2016

Modified: July 26, 2016
Academic programs that want their students to register by the first billing in June, and be paid on the first pay date at the end of June, must meet the deadlines below.  

We strongly encourage programs to contact their continuing students and ensure fall quarter registration is complete by 5 PM on Tuesday, August 9.

May 16, 2016 Fall quarter registration opened
August 1, 2016 Dual career and non-degree spreadsheet due for fall quarter – initial request
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program. Please submit the dual career/non-degree spreadsheet with the required information, so that 
TGS financial aid staff can complete this data entry. 
  Funding entry for stipend awards from TGS managed funds due for fall quarter – initial request.  (These are item types that begin with 61 and include only words in the description.)
Any entries made by this date will be included in the first test of the interface.
  Funding requests in Specials Tool due for fall quarter – initial request
  Open Lab/Training Session – Chicago
You may register through FASIS Self Service.  Course number is TGS04.  Session will be held at Tarry 1-730 on Chicago Campus.
August 3, 2016 Open Lab/Training Session – Evanston
You may register at FASIS Self-Service.  Course number is TGS04.  Session will be held at 1800 Sherman, Room 2-217 from 2 – 4 PM.
August 8, 2016 First interface test for fall 2016
Reports will be generated and will be available in VISTA.  A list of any errors that occur will be sent out to appropriate users so that they can be corrected prior to the actual interface.
August 9, 2016 Entry of fall quarter tuition funding due 
If funding is not entered by this date, students who preregistered will be charged tuition, but their invoices will not reflect their scholarship funding and will show a balance due for tuition.
  Students registered for fall quarter by 5 PM will be billed for fall quarter on August 10.
August 10, 2016 Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for summer.
August 15, 2016 Open Lab/Training Session – Chicago
You may register through FASIS Self Service.  Course number is TGS04. Session will be held at Tarry 1-730 on Chicago Campus.
August 17, 2016 Dual career and non-degree spreadsheet due for fall quarter – second request
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program. Please submit the dual career/non-degree spreadsheet with the required information, so that 
TGS financial aid staff can complete this data entry. 
  Funding entry for stipend awards from TGS managed funds due for fall quarter – second request.  (These are item types that begin with 61 and include only words in the description.)
Any entries made by this date will be included in the second test of the interface.
  Funding requests in Specials Tool due for fall quarter – second request
  Open Lab/Training Session – Evanston
You may register at FASIS Self-Service.  Course number is TGS04.  Session will be held at McCormick Tech Room MG51 from 9 – 11 AM
August 22, 2016 Second interface test for fall 2016
Reports will be generated and will be available in VISTA.  A list of any errors that occur will be sent out to appropriate users so that they can be corrected prior to the actual interface.
August 31, 2016 Open Lab/Training Session – Evanston
You may register at FASIS Self-Service.  Course number is TGS04. Session will be held at McCormick Tech Room MG51 from 9 – 11 AM
September 7-13, 2016 Versant test administered during this week for students who have registered for the test.
September 9, 2016
 
Entry of fall quarter tuition funding due 
If funding is not entered by this date, continuing students who preregistered will be charged tuition, but their invoices will not reflect their scholarship funding and will show a balance due for tuition.
 
  Students registered for fall quarter by 5 PM will be billed for fall quarter on September 10.
  Fall quarter registration closes at 5 pm for continuing students.
September 10, 2016 Students’ invoices generated
Please remind continuing students to review and pay any outstanding balance for which they are responsible; funded continuing students may notify you if their tuition has not been paid for fall.
September 12, 2016 Open Lab/Training Session – Chicago
You may register through FASIS Self Service.  Course number is TGS04. Session will be held at Tarry 1-730 on the Chicago Campus.
September 13, 2016
Dual career and non-degree spreadsheet due for fall quarter – final request before interface
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program. Please submit the dual career/non-degree spreadsheet with the required information, so that 
TGS financial aid staff can complete this data entry. 
  Funding entry for stipend awards from TGS managed funds and non-TGS managed funds due for fall quarter – final entry before interface.  (These are item types that begin with 61 and include only words in the description.)
Any entries made by this date will be included in the interface if specific criteria has been met.
 
  Funding requests in Specials Tool due for fall quarter – final request before interface.
  Open Lab/Training Session – Evanston
You may register at FASIS Self-Service.  Course number is TGS04.  Session will be held at Library, Room B182 from 9 – 11 AM.
September 14, 2016 Interface process between SES and FASIS is run.  SES and FASIS not available for data entry until after 1 PM
September 15, 2016
Paper position/appointment forms for June pay due to Payroll Office 
Please complete paper position/appointment forms for any additions, reductions and/or cancellations of stipend awards with item types in which the description includes the chart string. Paper forms must be submitted by Payroll’s stated deadline of September 15 in order for the student to be paid on September 30. The interface on September 14, 2016 only transmitted stipend awards that began on September 1st and were continuous on the same chart string at the same pay rate.  

 
 
  Fall quarter registration opens for new students only.
September 23, 2016  
Remind your students that this is the last date for students to sign up for FASIS direct deposit on-line prior to September 30 pay date. Students must use Multi-Factor Authentication to sign up.
 
September 26, 2016 Registration Deadline to Prevent FICA Withholding
Remind your TGS students who are scheduled to receive pay on September 30 that they must register for fall quarter by September 26 by 5 PM to avoid having Social Security/Medicare tax (FICA) deducted. Only students who are being funded entirely or partially as graduate, teaching and research assistants are subject to FICA.
Faculty and Staff