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Upcoming Financial Aid Processing Deadlines for Winter 2017

Modified: November 1, 2016
Academic programs who would like their students to be paid for winter 2017 at the end of December must meet the deadlines below.
November 5, 2016 A $200 late fee is applied to student’s account when the balance due is in excess of $500.
 
November 10, 2016 Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for fall.
 
November 11, 2016 SPEAK test administered
November 14, 2016 Winter quarter registration begins
November 28, 2016 Dual career and non-degree spreadsheet due for winter quarter
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program. Please submit the dual career/non-degree spreadsheet with the required information, so that TGS financial aid staff can complete this data entry. 
 
Funding entry for stipend awards from TGS managed funds due for winter quarter. (These are item types that begin with 61 and include only words in the description.)
When entering stipend awards with item types in which the description is words, TGS processes the changes in FASIS. Therefore, if you make any additions, reductions and/or cancellations to such awards, notify TGS Financial Aid, indicating the student’s name and ID in the subject line.
 
Funding requests in Specials Tool due for winter quarter
December 9, 2016
 
Students should register by 5 PM to be billed for winter quarter on December 10.
We strongly encourage departments and programs to contact their students to ensure winter quarter registration is complete by 5 pm on Friday, December 9. They will be paid their winter quarter stipend on time provided all deadlines in this timeline are met. 
Entry of winter quarter tuition funding due
If funding is not entered by this date, students will be charged tuition, but their invoices will not reflect their scholarship funding and will show a balance due for tuition.
 
December 10, 2016 Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for winter.
 
December 13, 2016  
Paper position/appointment forms for December pay due to Payroll Office
Please complete paper position/appointment forms for any additions, reductions and/or cancellations of stipend awards with item types in which the description includes the chart string. Paper forms must be submitted by Payroll’s stated deadline of December 13 in order for the student to be paid on December 29. The interface on September 16, 2016 only transmitted stipend awards that began on September 1st and were continuous on the same chart string at the same pay rate.   
 
Funding entry for stipend awards from non-TGS managed funds due for winter quarter. (These are item types that begin with 62 and include the chart string in the description.)
 
December 21, 2016 Registration Deadline to Prevent FICA Withholding
Please remind your TGS students who are scheduled to receive pay on December 29 that they must register for winter quarter by 5 PM on December 21 to avoid having Social Security/Medicare tax (FICA) deducted. Only students who are being funded entirely or partially as graduate, teaching and research assistants are subject to FICA.
Special Note: Generally, winter quarter stipends are paid December, January and February. The exception is for winter quarter admits. You must notify us if you enter stipend funding in SES Smart Pages for any graduate student with an admit term of winter 2017, since special handling is required. 
Faculty and Staff