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Winter 2016 TGS Financial Aid Processing Deadlines and Key Dates

Modified: November 3, 2015
Programs who wish their students to register by the first billing in December and be paid for winter 2016 at the end of December must meet the following deadlines.  Registration for winter quarter opens on November 16.  Students registered for winter quarter by 5 pm on Wednesday, December 9 will be billed for winter quarter on December 10 and be paid their winter quarter stipend on time (provided all deadlines below are met).  We strongly encourage departments and programs to contact their students to ensure winter quarter registration is complete by 5 pm on Wednesday, December 9.

Deadlines for Students Registration and Funding

November 23, 2015

Dual career and non-degree spreadsheet due for winter quarter
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program.  Please submit the dual career/non-degree spreadsheet with the required information, so that TGS financial aid staff can complete this data entry. 

 

Funding entry for stipend awards from TGS managed funds due for winter quarter. (These are item types that begin with 61 and include only words in the description.)
When entering stipend awards with item types in which the description is words, TGS processes the changes in FASIS.  Therefore, if you make any additions, reductions and/or cancellations to such awards, notify TGS Financial Aid, indicating the student’s name and ID in the subject line.

Funding requests in Specials Tool due for winter quarter

December 9, 2015

Entry of winter quarter tuition funding due
If funding is not entered by this date, students will be charged tuition, but their invoices will not reflect their scholarship funding and will show a balance due for tuition.

December 10, 2015

Paper position/appointment forms for December pay due to Payroll Office
Please complete paper position/appointment forms for any additions, reductions and/or cancellations of stipend awards with item types in which the description includes the chart string.  Paper forms must be submitted by Payroll’s stated deadline of December 10th in order for the student to be paid on December 30th.  The interface on September 16, 2015 only transmitted stipend awards that began on September 1st and were continuous on the same chart string at the same pay rate.  

Funding entry for stipend awards from non-TGS managed funds due for winter quarter. (These are item types that begin with 62 and include the chart string in the description.)

December 22, 2015

Registration Deadline to Prevent FICA Withholding
Please remind your TGS students who are scheduled to receive pay on December 30th that they must register for winter quarter by 5pm on December 22nd, to avoid having Social Security/Medicare tax (FICA) deducted.  Only students who are being funded entirely or partially as graduate, teaching and research assistants are subject to FICA.

Special Notes: Generally, winter quarter stipends are paid in December, January and February. The exception is for winter quarter admits. You must notify us if you enter stipend funding in SES Smart Pages for any graduate student with an admit term of winter 2016, since special handling is required. 

If you have appointments ending in February, the appointment end date is 2/29/16 because 2016 is a leap year.

Other Dates

November 6, 2015

Late fees applied
A $200 late fee is applied to student’s account with a balance due in excess of $500.

November 10, 2015

Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for fall.

November 13, 2015

SPEAK test administered

November 16, 2015

Winter quarter registration opens

November 21, 2015

SES is unavailable
The system is unavailable due to Regulatory Updates being implemented.

December 3, 2015

Versant test administered
For students enrolled in Integrated Academic Skills (formerly CLINIC program).

December 10, 2015

Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for winter.

Faculty and Staff